News, Secondary Care

The Royal Orthopaedic Hospital opts for data capture tech

The Royal Orthopaedic Hospital (ROH) NHS Foundation Trust has partnered with the software company NDL to transform its data collection and sharing through FX, an eForms platform.

Utilising ‘a low code platform’ to create a series of eForms, the trust aims to simplify the collection of information and alleviate administrative pressures.

The project launched with the build of a lateral flow test submission form in just two days. The form enables ROH’s 1,500 members of staff to submit their results in real-time and share them easily with NHS England every three days.

Vickie Pring, Senior Web and Systems Developer at The Royal Orthopaedic Hospital NHS Foundation Trust, said: “A key driver for our digitisation strategy has been to facilitate enhanced reporting procedures, enabling us to meet the demands of the pandemic and provide the best possible care to our patients.

“When we were told the trust would be embarking on staff lateral flow testing, we had just a few days to digitise a process. eForms provide a cost-effective solution and an accessible format for staff to share their data whilst at home. Staff simply input their employee number to search within the database, populate and submit their test results.”

The eForm template has since been adapted by the HR Department for the creation of two COVID-19 risk assessment forms.

Charlotte Tattam, Business Data Analyst at The Royal Orthopaedic Hospital NHS Foundation Trust, said: “Once staff have completed the risk assessment form and it has been processed by HR, they are provided with a PDF copy for their records. Our goal from the beginning was to reduce the use of paper and allow the HR Department to complete audits in a quick and efficient manner.”

Gavin Newman, Digital Programme Manager at The Royal Orthopaedic Hospital NHS Foundation Trust, commented: “We’re pleased to have embarked on our digital journey with NDL. Having only worked with them for a short while, NDL has been on hand to help and support us every step of the way. NDL’s FX technology has enabled us to capture data securely and reduce our paper consumption greatly. We look forward to continuing our relationship with NDL to develop future projects.”

Future projects are set to include a staff feedback form, enabling staff and patients to give direct feedback to a member of staff, which will be automatically shared to ‘boost staff morale’.

The team from The Royal Orthopaedic Hospital NHS FT will be joining us for our next HTN Now live series, which takes place from 14-17 June 2021. Register your place here.