NHS trust

Cardiff and Vale Health Board opens workforce electronic system tender

NHS Wales Shared Services Partnership has opened a procurement opportunity on behalf of Cardiff and Vale University Local Health Board for a medical workforce electronic system.

The procurement, valued at up to £900,000, seeks to provide a solution to support capacity and demand planning of the medical workforce including live data of staff levels, with an aim to provide a picture of the “Health Board’s real time medical capacity”.

It comes as part of the Health Board’s Workforce vision to achieve an “aligned medical and dental workforce to the right place, at right time to deliver the best quality service for the patients in the most cost effective manner”.

Details in the procurement notice share the solution requirements to include: rostering for junior and senior clinicians; a live organisation wide coordination of the workforce; real time changes to rotas; allowing for rotas of all on-calls, post on-call, ward cover and hot weeks; to include outpatients, theatres and other elective activity; a system that’s simple to use; incorporates rules including WTD, excessive hours, shifts patterns etc; and can be used via an app and as a cloud based system, among other feature requirements listed.

In addition the notice includes the potential to use “AI and current algorithmic technology to ‘auto design’ rotas based on pre-set departmental or organisations principles with minimal human intervention or manipulation with the ability for automated rostering requests and swap processing”. Also, the solution needs to be able to connect with existing and future IT interfaces particularly the National Data Resource.

The contract is for 84 months, at a value up to £900,000. The deadline to apply is 17 April 2024. For further details, view the opportunity notice here.

In February, HTN hosted a panel discussion, where we welcomed three health tech professionals including Matthew Hutton, digital lead for Northamptonshire ICS; Ramandeep Kaur, chief clinical information officer at NHS University Hospitals of Northamptonshire; and Dan Chilcott, client enablement director at Patchwork Health. Matthew, Ramandeep and Dan discussed how digital workforce systems can be utilised to achieve long-term outcomes, covering procurement all the way through to change management, adoption, and outcomes.

For an upcoming HTN Now webinar to take place 16 April, we’re hosting a panel discussion to focus on engaging your board and workforce with digital buy-in. We’re set to welcome Sarah Hanbridge, chief clinical information officer (nursing, midwifery & AHP) at Leeds Teaching Hospital and  Ciara Moore, unified EPR programme director at Mid & South Essex and Essex Partnerships University Trust. Register here to attend.