Kodak Alaris Information Management and Insight have successfully tendered to provide University Hospitals Birmingham NHS Foundation Trust (UHB), one of 16 Global Digital Exemplar (GDE) acute trusts, with a fast and efficient scanning solution embedded within the Trust’s existing line of business application.
Kodak Alaris evaluated the Trust’s existing processes for scanning patient referrals into its content management platform, and proposed a solution that would enable front-line medical staff to capture and file relevant content at their desktop.
The company recommended integrating the capture function within line of business systems to remove complexity. With the new solution, instead of passing hard copy documents onto a third-party for scanning and filing in the correct place, a process which typically has a 24-48 hour lead time, the clinician can now capture and file in real-time.
The solution is powered by an Info Input scan button app within the UHB’s existing IBM Coach Web portal that is connected to the Trust’s current mixed vendor fleet of scanners that includes Kodak i2400 and i40 mid-volume production models. Kodak Info Input Solution is a web-based and mobile capture application that is easy for workers to implement and use.
Using the embedded scan button and a connected scanner, staff have the ability to digitise paper documents and upload the digital records into its legacy EMC Documentum content management system right at the beginning of the patient’s journey. The Info Input software determines the document type for correct processing after scanning and converts all scanned digital uploads to a bi-tonal searchable PDF file format. Furthermore, document images and subsequent metadata input via the Trust’s IBM Coach application is stored in the relevant patient folder located in the UHB’s Documentum system.
